Description du poste
Mohammedia - Morocco Administration Job Type: Full Time Job Summary The Office Assistant provides comprehensive administrative and organizational support to the General Director while ensuring the smooth day-to-day operation and maintenance of the office. The role combines executive-level assistance, client coordination, administrative management, and office support responsibilities. The position requires strong organizational skills, discretion, professionalism, and the ability to manage multiple priorities efficiently. • Provide direct administrative and organizational support to the Country Manager in daily operations and personnel-related matters. • Ensure administrative management of nominations, client orders, and related administrative files. • Provide client updates at least three times per day in accordance with Company best practices. • Manage and screen incoming telephone calls; redirect calls and messages appropriately. • Respond to inquiries received by phone and email in a professional and timely manner. • Prepare, draft, and type reports, correspondence, and other documents from dictated notes or handwritten drafts. • Distribute incoming postal and electronic mail and coordinate the internal flow of information between departments and external stakeholders. • Schedule, organize, and confirm appointments and meetings for the Country Manager • Record, prepare, and circulate minutes of meetings. • Organize travel arrangements, including bookings and necessary reservations. • Maintain and update company files, directories, and telephone records. • Establish and maintain both manual and electronic filing systems. • Welcome visitors, determine the purpose of their visit, and direct them to the appropriate person. • Order office supplies, monitor stock levels, and maintain inventory records. • Compile data, statistics, and other information when required to support research or operational activities. • Supervise and train, when required, office staff regarding work methods and the use of standard office software. • Support office maintenance and ensure smooth day-to-day administrative operations. • Perform any other duties within the scope of an Assistant role, even if not specifically listed above. Interested candidates can send their CVs to [email protected]